Manage a petition as a team
A campaign is rarely one person's work. You can invite other people to help run your petition and decide exactly what each of them may do, from writing updates to handling the signature list. Nobody becomes a co-manager without accepting the invitation themselves.
How to invite someone
- Open your petition and choose Co-managers in the petition menu.
- Under "Invite a co-manager", enter the person's email address.
- Pick a role to tick a ready set of rights, then add or remove individual rights as you like.
- If any of the rights show the signatories' personal data, choose the legal basis for giving them.
- Choose "Send the invitation". The person gets an email listing exactly what they would be able to do, and the rights start when they accept.
If you would rather let people come to you, the same page can create a "Link for asking to help". Anyone you share it with can request rights, and you decide who gets them. The petition page itself never shows such a button.
Roles as a starting point
| Role | Ticks the rights to |
|---|---|
| Update writer | Publish and edit updates. |
| Viewer | See the visitor statistics, totals only. |
| Translator | Translate the petition into other languages. |
| Content editor | Edit the petition, translate it, publish and edit updates. |
| Signature handler | View, download and remove signatures, and handle unconfirmed ones. |
| Manager | Everything that can be granted. |
| Custom | Whatever you tick yourself. |
A role is only a shortcut: every single right stays editable afterwards. The rights are grouped as Content, Updates, Petition status, Statistics, Signatures, Messages and Co-managers, so you can give a person the statistics without the email addresses, or the updates without the right to end the petition.
Who this helps
An association runs a petition in its own name: the communications officer gets Update writer, a volunteer who speaks three languages gets Translator, and only the person responsible for data protection gets the signature rights. A local campaign with two organisers gives both of them Manager, so neither has to wait for the other.
Why the extra steps around personal data
Signatures are personal data, and the petition owner answers for them. That is why the rights that reveal signatories' details, such as viewing the signatures, downloading them or reading private messages, work differently from the rest.
When you grant one of them you choose the legal basis: the person is named as one of the authors on the petition page, the petition was created in the name of an organisation that they belong to, or you have permission from all the signatories. If you widen an existing co-manager's rights to include personal data, the new rights start only when that person accepts them. Everything else takes effect right away.
Limits worth knowing
- The owner always has every right and cannot be removed by a co-manager.
- A co-manager can grant only rights they hold themselves, and can change or remove only people whose rights stay within their own.
- A co-manager can give up their own rights at any time with "Give up my rights".
- An invitation link is valid for 14 days and can be resent or cancelled.
- Everyone you invite is told by email when their rights change or end.
Questions and answers
Does a co-manager need an account?
Yes. The invitation goes to an email address, and the person logs in or creates an account with that address. They get the rights only after they accept the invitation, and the link works for 14 days.
Can I take rights away later?
Yes. On the Co-managers page you can change a person's rights or remove them entirely. A removal takes effect immediately, not at their next login.
Can a co-manager invite more people?
Only if you give them the right "Invite co-managers and change or remove their rights". Even then they can pass on only the rights they hold themselves.
Can someone see the signatories' details without my knowing?
No. Rights that show personal data are granted one by one, you have to state the legal basis for giving them, and the person has to accept those rights separately.